Hot File Management (Utilities)

The Hot File Management panel provides a record of the credit cards that were declined or listed as stolen. Use it to select the card type, account number, and/or date range.

$C:\Documents and Settings\mcovington\Desktop\Sierra 1.42\Hot Files.JPG$

View Settings

The View Settings section provides the ability to specify the card type, account number, and dates for which to view hot files.

Card Type

The Card Type setting provides the ability to view the hot file list for All Types (default) or a specific card type.

Account Number (last 4 digits)

The Account Number (last 4 digits) setting provides the ability to view the hot file list for All accounts (default) or a specific card account (last 4 digits).

Dates

The Dates section provides the ability to specify whether to generate the hot file list for all dates or all records older than the specified days.

All

The All setting provides the ability to generate the hot file for all dates.

All Records Older Than _ days

The All Records Older Than _ days setting provides the ability to specify the number of days "older than" for which to generate the hot file list.

View Records

The View Records function opens the View Hot File panel with the hot file list based on the selected settings.

View Hot File

The View Hot File panel, opened from the Hot File Management panel, provides information about the payment card(s) in the hot file list.

$C:\Documents and Settings\mcovington\Desktop\Sierra 1.42\Hot File 2.JPG$

Remove

The Remove function provides the ability to remove a selected card from the hot file list. Use this function, for example, to remove a debit card that had a zero balance a week ago, but that has had funds added since.

Settings

The Remove function provides the ability to open the Hot File Management panel and generate the hot file list with different settings.

Print

The Print function provides the ability to print the current hot file list.

Save

The Save function provides the ability to export the current hot file list.

Hot File List

The Hot File List provides a list of all matching payment cards in a table format, with time stamp, card type, account number, card expiration date, and card name.

Timestamp

The Timestamp column provides the date and time, in MM/DD/YYYY HH:MM AM/PM format, the card was added to the hot file list.

Type

The Type column provides the corresponding payment card brand type, for example MasterCard Credit.

Account

The Account column provides the corresponding payment card last 4 digits, for example, *4321.

Expiration

The Expiration column provides the corresponding payment card expiration date, for example, 12/28.

Name

The Name column provides the name associated with the payment card.

Updated: 042726